Cash flow forecasting for staffing agencies
You pay your people every week. Your clients pay you in 45 days. Arclite shows that gap thirteen weeks ahead and collects the invoices sitting behind it.
Payroll is weekly. Revenue is not.
Temps and contractors get paid Friday, and some of them get paid the day they work. The client who approved those timesheets pays on net 30 or net 60. That gap is the whole business, and you fund it out of your own account every single week.
Growth makes the gap wider before it makes it smaller.
A new contract is a cost first and revenue second. You carry weeks of payroll on it before the first invoice clears. Win three at once and the best month you have ever had is also the tightest one.
- ConcentrationOne large client going quiet does not slow you down. It takes out a payroll.
- Timesheet lagHours worked Monday are not billed until approval comes back, and the clock on net 45 only starts after that.
- The fixed dateYou can stretch a vendor and you can call a supplier. Friday does not move.
It all runs off one 13-week cash flow forecast built from the invoices and bills already in your ledger.
Built around the week you actually run.
- Payroll goes in as a wallWeekly, biweekly or daily runs land as a fixed outflow. Nothing gets timed on top of them.
- Clients timed to their own historyEvery client lands on the week they have actually paid you before, not the week the term expires.
- The cost of a new contractSee the week a placement starts taking cash out and the week it starts putting cash back.
- Approved invoices, chasedTimesheet approved, invoice sent, nothing back. Arclite drafts the follow-up and ranks who to chase first.
- Trace any weekClick a week and see the invoices and bills behind it, so you know whose payment it turns on.
- Nothing sends without youEvery reminder waits for your approval, and so does anything Arclite posts back to QuickBooks Online.
The money in the gap is partly yours already. Arclite ranks and drafts the follow-ups so you can collect on net-45 clients without building a chase list by hand.
Live before the next payroll run.
1. Connect QuickBooks Online
One connection. About five minutes, no data entry.
2. Set your payroll
The day money leaves and what it costs. Weekly, daily, or both at once.
3. Clients get profiles
Arclite reads how each client has actually paid you and times their invoices to it.
4. Run the week off it
Chase the approved invoices that move your tight week. Time the bills that can wait.
Payroll funding and factoring, honestly.
Arclite is not a lender and does not arrange financing. Payroll funding and invoice factoring are real tools, and plenty of good agencies run on them. They also cost real money every time you draw.
Buy less of it.
Funding is priced per draw. If you cannot see which weeks are actually short, you fund on instinct, and instinct is expensive. A reliable thirteen week view turns it into a decision: this week needs a draw, these four do not.
- Know the weeksThe tight weeks are marked, with the reason sitting next to them.
- Collect firstPart of the gap is money you have already earned, sitting in approved invoices nobody followed up on.
- Weeks of runwayOne number for how many payrolls you can cover at your current pace with nothing new coming in.
We publish what we find on how late staffing clients pay, so you can check your own receivables against it.
Questions from agency owners.
You tell it the day money leaves and roughly what it costs. Weekly, biweekly, and daily runs all work. Payroll then sits in the forecast as the fixed outflow it is, and everything else gets ranked and timed around it. You can stretch a vendor. You cannot stretch a Friday, so Arclite never models it as if you could.
Yes. Arclite builds a payment profile for every client from how they have actually paid you, and times their open invoices to that behavior rather than the term printed on the invoice. The client who always takes an extra three weeks is modeled taking an extra three weeks.
No, and it is not trying to. Arclite is not a lender and does not arrange financing. Payroll funders and factors are legitimate, and plenty of good agencies run on them. What changes is how much of it you buy. Funding is priced per draw, so when you cannot see which weeks are short you fund on instinct and you fund more often than you need to. Thirteen weeks of visibility turns that into a decision you make one week at a time.
It gets worse before it gets better, and Arclite shows you exactly where. A new contract is payroll out for several weeks before the first invoice is even approved, let alone paid. Put it in the forecast and you can see the week it starts costing you and the week it starts paying you back, which is the difference between taking the work and being able to carry it.
Yes. It finds the invoices that are timesheet approved, sent, and still sitting, ranks them by what they do to your tightest week, and drafts the follow-up. Nothing sends until you approve it, and nothing posts back to QuickBooks Online without your approval either.
See the gap before payroll does.
Connect QuickBooks Online and Arclite builds thirteen weeks from your open invoices and your payroll. Nothing to import, nothing to maintain.
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